The official language of the symposium is English. No translations will be provided
Symposium Secretariat service desk
Located in the lounge of the conference center, will be open for questions.
Tuesday 1 December
14:00 PM – 15:15 PM
18:00 PM – 18:30 PM
Wednesday 2 December
08:00 AM – 08:30 AM
16:30 PM – 17:00 PM
Thursday, 3 December
08:00 AM – 08:30 AM
17:30 PM – 18:00 PM
Friday, 4 December
08:00 AM – 08:30 AM
12:30 PM – 13:00 PM
Upon registration, participants agree that neither the local organizing committee AVRD 2020 nor Royal GD nor Faculty of Veterinary Medicine of Utrecht University can be subject to any liability concerning participation-related activities. Participants should therefore organize their own (health and travel) insurance.
Despite the constant care and attention we give to compiling our website, some of the information published on the site may be incomplete or incorrect. The information on our website is updated regularly and changes may be made at any time, with immediate effect and without prior notification.
Visitors may not make public nor reproduce any copyright protected works or other information derived from our website without the prior permission of AVRD. We cannot guarantee that the information on our website is suitable for the purpose for which you consult it. All information, products and services are offered in the condition in which they actually appear and without any (implicit) guarantee or safeguarding in respect of their reliability and suitability for a specific use or otherwise.
We reject all liability for direct or indirect damages, of whatever nature, resulting from or connected in any way with the use of our website, or from the temporary inability to be able to consult our website. Nor can we be held liable for direct or indirect damages arising from the use of information taken from our website.
Terms and conditions
AVRD2020 acts as organizing agency and is not responsible for loss, injury or damage to any person or property.
- Do I need a visa to enter the Netherlands?
If you wish to visit the Netherlands for a maximum of 90 days, you may need a short-stay Schengen visa. This depends on your nationality. The visa allows you to travel freely within the Netherlands and other Schengen countries during a 180-day period. All symposium delegates travelling to the Netherlands must present a passport (or approved identity card for EU citizens) and many nationalities require a visa to enter the country. Delegates are encouraged to apply for visas early (at least two months before departure), and to ensure all requested documentation is submitted with the application for Schengen Visa (Visa C). Applications must be submitted in person at the representation of the Netherlands in the respective countries or at a Schengen partner representation, if the Netherlands does not have representation in your country. Delegates are urged to contact their nearest Netherlands’ embassy or consulate as early as possible to determine where the application should be made and how long this process will take.
- Where can I get information about visa?
You can find more information on visas and visa applications via the Ministry of Foreign Affairs, Kingdom of the Netherlands. Find the Netherlands’ Embassy or Consulate in your country and contact them. You need to apply for a Travel Visa C (Tourist Visa). Travel Visa (Visa C) = If you intend to travel to the Netherlands as a tourist, to visit friends or on a business trip for a period not exceeding 90 days and your country does not participate in the Visa Waiver Programme, you need a Schengen travel visa (Visa C). This visa is not a work permit.
- What if my visa application is denied?
If the visa application is denied by the Netherlands’ Embassy for whatever reason, the visa applicant usually receives an official statement that his/her application has been denied (without indication of the reason). As outlined below, if your visa application is denied, you will need to provide this official statement in order for your registration fee to be refunded!
If your visa application is denied, please send an e-mail to the Symposium Secretariat. Please inform us of the consulate (country, city) where you have applied for a visa and attach a high-quality colour scan of the official statement that your application has been denied, together with a scan of your passport personal data page. Please make sure that your passport number is clearly visible.
Provided the required documents are emailed to the Symposium Secretariat at least two weeks before the start of the symposium, your registration fee will be fully refunded. However, the organisers reserve the right to retain the registration fee in case of inadequate or false information.
One of the documents that you may need is an Invitation Letter. This Invitation Letter may prove useful, as it underlines the purpose of the participant’s travel to Leusden to attend the AVRD 2020, in case of doubt by the visa issuing authority. The AVRD 2020 Invitation Letter is not a guarantee that you will receive a visa. The letter will only state the symposium title, dates, location, payment confirmation of registration fees and, if applicable, that you are an invited speaker at the symposium. If you require an Invitation Letter, the Symposium Secretariat can provide this letter once registration and payment has been received.
Please inform the Symposium Secretariat of the address of the embassy (consulate) where you will be applying for the visa, along with your first name, last name, address, date of birth, nationality, passport number, date of passport issue and passport expiry date. This information will be included in the Invitation Letter. Your request will be processed as soon as possible, and the symposium Invitation Letter for your visa application will be e-mailed to you. Please note that mailing services (postal or courier, etc.) cannot be used for Invitation Letters. Please feel free to request an invitation letter which you can use for VISA purposes. However, this invitation does not constitute any financial obligation on behalf of the organisers for the registration fee, accommodation, travel costs or other budgetary matters. You can request the invitation letter by e-mail. Please note that we can only honour your request for a letter of invitation after you have completed your online registration and payment.